Shin Nihon Medical Device Development Organization, Inc. Ltd. (hereinafter referred to as “the Company”) has established the following privacy policy (hereinafter referred to as “the Policy”) in order to appropriately handle information on all individuals with whom the Company has relationships, including customers and employees. The Company has established the following privacy policy (hereinafter referred to as the “Policy”) in order to appropriately handle information related to customers, employees, and all other related individuals. The term “personal information” shall hereinafter be defined as “personal information”. The term “personal information” shall hereinafter refer to “personal information” as defined in the Act on the Protection of Personal Information, which is information about a living individual that can be used to identify a specific individual by name, date of birth, address, telephone number, contact information, or other description contained in the information.

1. Privacy Policy

We will implement the following measures to realize and operate this policy.

(1)We will comply with all laws and regulations regarding the protection of personal information and the handling of specific personal information, as well as regulations set forth by Japan, treaties and other applicable foreign countries, and strive to improve the handling of such information as appropriate.

(2)We will take the privacy of the individual into consideration, and work to protect personal information in cooperation with related organizations and business partners.

(3)We will strive to take effective safety control measures to prevent leakage, loss, or falsification of personal information, and in the event of an accident, we will take appropriate and prompt measures to prevent recurrence.

(4)If we receive a request for disclosure or correction from the person in question, we will make every effort to respond to the request in good faith.

2. Purpose of acquisition and use of personal information

When acquiring personal information, we will clarify the purpose of its use, and use the acquired personal information only to the extent necessary to achieve that purpose and handle it appropriately.

In addition, if we wish to use the information beyond the scope of the purpose or change the purpose of use, we will obtain the consent of the person in question.

However, in cases where laws and regulations restrict the use of personal information even with the consent of the individual, we will comply with such laws and regulations.

Personal information obtained and retained by the Company will be used for the following purposes.

(1)Personal information about customers and business partners

○Acceptance of various types of applications and contracts related to development, sales, and consignment, etc.

○Mediation and introduction of products, etc., e-mail distribution service, distribution of samples, etc.

○Customer information management, complaint handling and consultation, surveys, questionnaires, campaigns, prize competitions

○Applications, notifications, reports, etc. to government agencies, etc., including the achievement of administrative objectives in the fields of taxation, social security, and disaster countermeasures

(2)Personal information related to physicians, dentists, pharmacists, nurses, pharmacies and drug stores, and other health care professionals

○Provision and collection of information on the proper use of medical devices, pharmaceuticals, quasi-drugs, etc.

○Provision and collection of information on the quality, safety and efficacy of medical devices, pharmaceuticals, quasi-drugs, etc.

○Surveys and research in the fields of medicine, pharmacy, medical devices, and pharmaceuticals

○Provision and collection of medical and academic information

○Request and implementation of clinical trials, post-marketing surveillance, etc.

(3)Personal information related to people who inquire about our products, services, business activities, etc.

○Consideration, coordination, and response to consultations and communications

○Contacting and providing information to providers of products and services, medical professionals, etc.

○Applications, notifications, and reports to government agencies, etc.

(4)Personal information regarding employees, etc. (including retired employees) and their family members

○Wage calculation, benefits, education and training, transfers, crisis management, health management, other personnel and labor management, internal and external public relations

○Communication with and provision to labor unions, mutual aid associations, stockholding associations, subsidiaries, etc. and business partners

○Compliance with labor-related laws and regulations regarding retired employees, and other emergency contact

○Applications, notifications, reports, etc. to government agencies, etc., including the achievement of administrative objectives in the fields of taxation, social security, and disaster countermeasures

(5)Purpose of use of personal information related to employment applicants and job offers

○Consideration, decision and communication for employment

○Contact regarding selection procedures and results

○Implementation of pre-employment procedures and other communications regarding various matters

3. Provision of personal information to third parties

We will not provide personal information to third parties unless we obtain the consent of the person in question in advance, or unless otherwise required by law.

However, if laws and regulations prohibit the provision of information to a third party even with the consent of the individual, we will comply with such laws and regulations.

4. Disclosure, correction, addition, deletion, suspension of use, etc. of personal information

If the person in question requests disclosure, correction, addition, deletion, or cessation of use of his/her personal information, we will conduct the necessary investigation without delay and respond to the request within a reasonable period of time and to a reasonable extent.

However, if there are special provisions in laws and regulations that prevent us from responding to requests from the person in question, we will take the necessary measures, such as notifying the person in question of the reasons for the request.

5. Establishment of an organizational structure for safety management measures

We will establish an organizational management system for the proper handling of personal information that takes into account the size and nature of our business and other business conditions.

6. Implementation of safety management measures

We will establish internal regulations to ensure that the acquisition, use, storage, provision, deletion, disposal, etc. of personal information by employees, etc. is handled appropriately, and will take the necessary measures to ensure compliance and thoroughness. In addition, for the handling of specified personal information under the Number Law, we will establish separate “Regulations for Handling Specified Personal Information.

7. Outsourcing the handling of personal information

The Company may outsource a part of the handling of personal information to an external contractor, etc. to the minimum extent necessary for the execution of business.

In such cases, personal information will be provided only after thorough safety management measures have been taken by the contractor and an appropriate confidentiality agreement has been concluded.

8. Joint use of personal information

(1)The Company shares the personal data of its employees and their families, employment applicants, etc. with its domestic and overseas affiliates.

[Details] Name, address, workplace information, e-mail address, telephone number, fax number, company name, affiliation, position, career, and other personnel and labor management information

(2)We share the personal data of inventors, creators, breeders, applicants, and applicants’ representatives among our domestic and overseas affiliates.

[Information contents]In addition to (1) above, identification information, etc. registered with government agencies

9. Handling of anonymously processed information

Information on individuals obtained by processing personal information so that it cannot be used to identify specific individuals and that the personal information cannot be recovered and information on the processing method, etc. (“processing method information”) will be handled appropriately in accordance with the standards set forth in laws and regulations.

10.Consultation and complaint handling

If we receive a request for consultation or complaint about personal information from the person concerned, we will investigate and respond appropriately and promptly to eliminate the cause of the complaint, and if necessary, we will implement measures to prevent recurrence, provide guidance and thoroughness to employees, etc., and improve our systems.

11.Changes to the Privacy Policy

The content of this policy is subject to change to make it more appropriate.

Unless otherwise specified by the Company, the revised Privacy Policy shall become effective when it is posted on this website.

12.Contact for inquiries

If you have any questions regarding this policy, please contact the following.

Shin Nihon Medical Device Development Organization, co.,Ltd.

TEL:03-5537-6997 / FAX:03-5537-5281

Reception hours:10:00~17:00(Excluding weekends and holidays)

E-mail:contact@snmd.co.jp

Are you a medical personnel
No

This site is not intended to provide information to the general public.

Please note that this document is designed to provide information about our products to those who are engaged in medical-related work.